EAI’s dedicated meeting professionals combine their talents and expertise with EAI’s marketing and communications departments to provide the most powerful convention and event capabilities in the industry

The primary showcase of an association is usually its annual convention or trade show. The spirit of affiliation, the feelings of camaraderie and the pride that comes with belonging can all be engendered by a well-run convention. Equally important for a well-run convention is that it generates a positive surplus, not a financial burden. One of the most effective strategies for making this happen is securing industry underwriting for events that otherwise couldn’t be conducted or would place a substantial burden on the association’s budget.

EAI executives are experienced in managing conventions and trade shows that produce a large bottom-line and will assume all responsibilities for promotion and coordination, including:

• Site selection
• Solicitation of grants to offset meeting expenses
• Negotiations with hotels, convention centers, caterers and suppliers
• Program planning, publicity and promotion
• Preparation and printing of all convention materials
• Promotion and sale of exhibit space
• Registration processing
• Post-meeting evaluations and preparation of accurate reports

EAI provides staff support for:

• The Exhibition. Selection of decorator and drayage firm. Preparation and mailing of exhibitor prospectus. Receipt and acknowledgment of exhibitor applications. Assignment of exhibit booths with notice to exhibitors. On-site management of the exhibition.
• Convention Program. All meeting arrangements such as audio-visual contracts, room assignments and catering. Arrangements for social events and affiliated functions.
• Registration. Preparation and mailing of preliminary program. Supervision of hotel registration. Preparation of registration packets and badges. Coordination of on-site registration.
• On-Site Management. Management of the entire meeting including exhibit management, educational programs and social events.